Compliance Manager

At Haddad Plumbing & Heating Inc., we’ve been setting the standard for plumbing and HVAC services for over 25 years, proudly servicing New Jersey, NYC, and Westchester County. Specializing in mid- and high-rise buildings, we understand that a great company runs on great people, and we’re looking for a Compliance Manager to help us maintain that standard.

This is a fantastic opportunity to contribute to our success while growing in a fast-paced, thriving industry.

Why You’ll Love Working Here

• Direct access to senior leadership and a collaborative environment
• A focus on personal and professional growth with opportunities to advance
• A family-owned culture that prioritizes employee satisfaction
• Stability & legacy over 25 years strong with more to come
• Clear objectives and strong teamwork in a supportive atmosphere

What You’ll Do

• Support Human Resources to ensure compliance with all City, State, and Federal regulations
• Review and manage employee files to ensure all documentation is complete and accurate
• Stay updated on I9 law and regulatory changes and ensure proper documentation
• Monitor and Maintain the company's performance management system
• Ensure that all Insurance Certificates are sent to clients and government entities as required
• Track and manage license renewals for NYC, Westchester, and NJ, initiating processes 60 days prior to expiration
• Audit job folders for required documents such as signed contracts, COIs, and OCIP docs (if applicable)
• Work with senior leadership to ensure company policies and the employee handbook are up-to-date and compliant
• Maintain compliance signage for DOL, City, State, and Federal requirements
• Meet weekly with finance to ensure tasks and compliance goals are on track Verify COIs from subcontractors and ensure they are current before payments are issued
• Audit OSHA 300 logs and ensure accurate tracking of safety meeting documentation
• Monitor toolbox talks and safety meetings, ensuring they are being conducted and logged properly
• Research and develop policies for unfamiliar compliance issues to ensure the company’s adherence to all regulations
• Implement internal checks and balances to streamline processes and prevent compliance issues
• Perform random audits to ensure ongoing compliance across departments
• Document and track incidents to ensure timely follow-up by Human Resources and management
• Build strong relationships with all departments to support the company’s compliance goals and cost improvement initiatives

What You Bring

• Associate’s or Bachelor’s Degree in Business Administration, Public Administration, Risk Management, Pre-Law, or a related field
• Proficiency in Microsoft Office Suite
• Strong organizational skills and the ability to manage multiple tasks and deadlines
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to work independently and as part of a team
• Enthusiastic and eager to learn and grow within the company
• High attention to detail and ability to retain new information quickly
• Punctual, dependable, and committed to compliance excellence

Ready to Be the Backbone of Our Compliance Operations?
Apply now and join a team where your expertise in compliance will help shape the future of a 25-year legacy!