Haddad Plumbing & Heating

Accounts Payable Clerk

Newark, NJ
Full Time
Entry Level
Responsibilities
  • Verify and enter invoices into Sage
  • Review and process of all invoices and packing slips for appropriate documentation and payment.
  • Validation of invoices and packing slips against purchase orders.
  • Validation of materials received vs. purchase order and process discrepancies accordingly.
  • Acts as liaison between bookkeeping department, purchasing department and warehouse.
  • Reconciliation of monthly vendor statements.
  • Ensure all tax-exempt jobs are properly invoiced.
  • Ensure all invoices match packing slip and purchase order pricing and quantity.
  • Manages and processes all credits on accounts.
  • Answer all vendor inquiries.
  • Prepares weekly reports for the Finance Manager and CFO of all payables due.
  • Weekly meeting with Finance Manager and CFO for payment schedules
  • Prepares checks and payments to be sent to vendors.
  • Ensure all overhead bills are paid promptly.
  • Reconciles credit cards.
  • Dispute charges that are unidentified or seek information from Finance Manager and CFO for any charges without receipt.
  • Manage credit card log, ensure all documentation is complete and appropriate approvals are made and ensure copies of receipts are provided.
  • Reconcile bank accounts.

Required Education and Experience
  • Strong grasp of basic accounting principles.
  • Proficient in Microsoft Office Suite; SAGE 100 experience is a plus.
  • Strong organizational skills, including multitasking and time-management.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills; capable of working independently and collaboratively.
  • Enthusiastic about learning and advancing within the company.
  • High attention to detail and quick retention of new information.
  • Punctual and dependable.

Preferred Education and Experience
  • Associate’s degree in accounting, or one year of accounts payable or accounting experience, or an equivalent combination of education and experience.
  • Bilingual in Spanish or Portuguese.
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